Office Administrator
Our client is a busy independent estate agency dealing with sales & lettings and has four offices in Hampshire. They are looking for an office administrator to help with general admin duties based in Alton.
Job Description
- Provide general secretarial and admin support to the sales team
- Prepare sales correspondence, fee invoices, and maintain property files
- Create brochures, flyers, marketing material & window cards
- Organise EPCs and place properties on the internet
- Answer the phone, deal with enquiries and take messages as required
- Create mail merges, run reports and send mail-outs
- Scan and retain electronic copies of archived property files
- Be responsible for the general office housekeeping
- Order stationery and maintain office supplies
- Arrange property viewings and survey appointments
- Register new applicants and properties on the system
- Carry out anti-money laundering checks and risk assessments on all vendors/purchasers
- Report IT/software problems to the relevant company and follow up as required
- Update property spreadsheet daily
Personal requirements
- The candidate should be smart, well presented, and personable
- Self-motivated, organised, accurate and methodical with attention to detail
- Able to work under pressure, either alone or as a team
- Excellent telephone communication & admin skills with good verbal and written English
- Calm & professional working manner
- Competent computer skills: Microsoft word, excel and outlook
- Able to provide a high level of customer service
- Knowledge of property software would be an advantage
- Previous estate agency admin experience
- Knowledge of legislation surrounding property sales would also be beneficial
Hours: Monday to Friday - 9.00 am to 5 pm
Salary £25,000