Office Administrator

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Office Administrator

Our client is a busy independent estate agency dealing with sales & lettings and has four offices in Hampshire. They are looking for an office administrator to help with general admin duties based in Alton.

Job Description

  • Provide general secretarial and admin support to the sales team
  • Prepare sales correspondence, fee invoices, and maintain property files
  • Create brochures, flyers, marketing material & window cards
  • Organise EPCs and place properties on the internet
  • Answer the phone, deal with enquiries and take messages as required
  • Create mail merges, run reports and send mail-outs
  • Scan and retain electronic copies of archived property files
  • Be responsible for the general office housekeeping
  • Order stationery and maintain office supplies
  • Arrange property viewings and survey appointments
  • Register new applicants and properties on the system
  • Carry out anti-money laundering checks and risk assessments on all vendors/purchasers
  • Report IT/software problems to the relevant company and follow up as required
  • Update property spreadsheet daily

Personal requirements

  • The candidate should be smart, well presented, and personable
  • Self-motivated, organised, accurate and methodical with attention to detail
  • Able to work under pressure, either alone or as a team
  • Excellent telephone communication & admin skills with good verbal and written English
  • Calm & professional working manner
  • Competent computer skills: Microsoft word, excel and outlook
  • Able to provide a high level of customer service
  • Knowledge of property software would be an advantage
  • Previous estate agency admin experience
  • Knowledge of legislation surrounding property sales would also be beneficial

Hours: Monday to Friday - 9.00 am to 5 pm

Salary £25,000

11 May 2022
Estate Agent (sales)
Hampshire, Alton